Monday, 5 January 2009

How Do You Use Microsoft SyncToy v2.0?

imageMicrosoft SyncToy v2.0 is a great and simple little program to enable backup of files and folders from one place to the next.  SyncToy does this by method of duplication.

Download SyncToy v2.0 here

By this I mean that it copies all the files and folders from Location A to Location B.  Each location is set by the user. Location A could be you My Documents folder, and Location B could be an external USB hard drive. - SyncToyv2.0SyncToy is not a definitive backup method, however for small jobs it is more than adequate.

Say for example, you have your digital photographs stored within you My Pictures folder, and you also have a 2GB USB flash drive.  You could set up a ‘folder pair’, which you could then use to copy whatever digital photo’s are stored within the My Pictures folder over to the USB drive

In this guide I will show you how to set up a folder pair to copy files from Location A to Location B.

First of all you need to create a folder pair, which identifies the folders you want to synchronise.

Create the source or left folder

  • imageOpen SyncToy
  • Click Create New Folder Pair
  • Select Browse
  • Click OK
  • Click Next

Create the target or right folder

  • image Select Browse
  • Navigate to the folder you wish to backup to i.e. a USB flash drive
  • Click OK
  • Click Next

Complete creation of the folder pair

  • image Select an option on the left.  I choose Contribute because this adds files to the right folder, therefore should I accidentally delete a file from the left folder (original location) I can retrieve it from my backup (the right folder)
  • Click Next
  • Enter a name for your folder pair
  • Click Finish

Preview the folder pair and synchronise

  • image Select Preview to display a list of files and operations to be completed

To prevent SyncToy from performing any of the operations on the files listed, untick the checkboxes in the Active column

  • image Select Run to synchronise the files
  • When complete, the Results window will open

That’s all there is to it, your files are now copied to the destination (right) folder, and any new ones that you create in the original location will be added to the backup next time your run SyncToy.

I will soon post another guide on SyncToy, which will show you how to automate the backups via Windows built in Task Scheduler.

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